Item

Discussion

Motion/Action

Agenda

The agenda provided prior to the meeting was reviewed.

No changes were made to the agenda.

Minutes of September 12, 2006 meeting

The minutes of the October 10, 2006 meeting were reviewed.  No additions or corrections were offered.

The minutes of the October 10, 2006 meeting were approved without objection.

Treasurer’s Report

Margaret Leicach provided a written Treasurer’s report for the Board.  Items noted were:

1):  All of last year’s expenses have been paid and all of this year’s payments are current, including employee pension contributions.

2): Finance Sub-council will meet to discuss options for cash flow management and adjustments to the budget based on YTD actual expenses and revenues.

3): Total revenue YTD is 1% under budget and expenses are 1% under budget.  The remainder of the Treasurer’s report is posted on the USH website.

Margaret raised concern over the lack of contracts with independent contractors such as the lawn mowing service.

Bill Young asked whether or not we have examined gas rates, as compared to the rates that were built into the budget.  He believes there may be some expense savings possible due to lower than expected current gas rates.

Marye Gail raised the issue of lack of a night-time security guard based on a concern brought up by the Small Group Ministry meeting that is held at the Meeting House.  Margaret responded to the SGM group that the CoA can readjust their budget to cover the expense of a security guard.  She stated that it is in the purview of the CoA to handle this matter without Board involvement, provided that they don’t change the bottom line on the CoA budget.  Charles Huntington reminded the group that when the Board made the decision not to fund the position of evening security guard, it was deliberate and with the intent of drawing the congregation’s attention to budget needs in the hope that this would promote awareness and greater generosity.

The need for a holiday letter was raised.  It is currently in the budget as a $6,000 revenue item.  The timing of such a letter was discussed.  It was agreed that it should go out no later than December 10th, after giving statements are sent in the first week of December.  Previously, the letter has gone out from the president and the minister.

Margaret will discuss with Jane Christensen the issues related to operating with/without contracts with independent contractors, as well as other legal matters.  Margaret asked Board members to let her know of any other issues that should be raised with Jane for informal legal opinion.

Charles will discuss with Reverend Jamestone details regarding the holiday letter.