50 Bloomfield Avenue, Hartford, CT 06105 Tel: (860) 233-9897 / FAX 233-1333 Email: firstunitarian@ushartford.com Reverend Barbara Jamestone, PhD

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USH financial Management Policy #1 Adopted 9/6/05 Policy and Process for Funding of Emerging Council Activities    Since Council activities may develop at any time during the year, and may or may not occur within a budget development cycle, a process is needed to authorize funds for these activities, as well as a process for handling the income generated, if any, by the activities.     A Council (or Sub-Council through the Council) may request from the Board of Directors additional funding for “free” activities or a “float” for initial expenses of activities which will generate income (i.e. fee-based or fund-raising activities). When determining the cost of an activity, a Council should include all direct costs and an indirect (overhead) amount equal to a percentage of direct costs as determined by the BOD.     All income from a Council’s individual activities or a portfolio of activities is part of the Society’s general fund. A Council may, however, request that all or part of the net income from its activities be used for a specified purpose. Such requests may be made at any time.  N.B. – The net income from a Council’s activities may be diverted from the general funds of the Society only upon approval in advance by the BOD.     The BOD expects that any concerns regarding the number and scope of fee-based activities, and potential interference with Stewardship plans, activities and objectives, will be addressed through ongoing dialogue and planning among the Councils and staff.

Let us know of any comments, errors and corrections - thanks (revised 9/17/05)